Project Scheduling Coordinator

Role Description:

We are looking for a responsible Project Scheduling Coordinator to perform a variety of administrative and clerical tasks. The duties of the Scheduling Coordinator include providing support to our managers and employees, assisting with daily office needs, and managing the company’s general office activities.

Responsibilities:

• Write and distribute email, correspondence memos, letters, faxes, and forms;

• Schedule, Dispatch, and take calls;

• Assign and distribute work orders;

• Daily follow-up with contractors;

• Assist in the preparation of regularly scheduled reports;

• Update and maintain office documents which include but not limited to contractor and vendor contacts, lease documents, and service reports;

• Act as the point of contact for internal and external clients.

Qualifications:

• Minimum of 3 years Customer Service experience

• Minimum of 3 years Scheduling/Dispatching experience

• Working knowledge of office equipment (copier/printer, computer, etc.);

• Proficiency in MS Office (MS Excel in particular);

• Excellent organizational and time management skills

• Ability to prioritize work;

• Excellent written and verbal communication skills;

• Self-motivated and goal-oriented

• Ability to handle multiple tasks simultaneously;

• Must be bilingual (English and Spanish)!

Experience:

• Scheduling: 3 years (Required)

• Microsoft Office: 2 years (Required)

• Customer service: 3 years (Required)

Job Type:

Full-time

• 8-hour shift (8 AM to 5 PM)

• Monday to Friday

Benefits:

• Dental insurance

• Health insurance

• Vision insurance

• Paid Time Off

• Paid Holidays

Salary Range:  up to $36,800.00 - $40,000.00 per year

***Salary is  based on prior experience**